Staples Fax Cost (2026): Prices Per Page and How to Fax at Staples

How much does Staples charge to fax?

Staples charges about $1.79 for the first page of a local US fax. Each page after that costs about $1.59. Long-distance US faxes cost more, starting near $2.39 for page one and $2.19 per extra page.

International faxes cost the most. Expect roughly $5.99 for the first page, with later pages often billed near $3.99.

Treat these as planning numbers, not a price list. Staples sets fax rates by region. Some stores also charge a little for a printed cover sheet. Call your store to confirm before you go, especially for long documents.

The ranges here were reviewed in October 2026 against recently published Staples rates and store reports. They line up with our roundup of fax services near me and what they cost. That guide compares every major walk-in option.

A few things push the final bill up. Long-distance area codes cost more than local ones. Cover sheets count as a page when they go through the machine. Sales tax is added at the register in most states.

Some things keep it down. Sending one clean copy avoids a resend. Removing blank pages from the stack also helps, since every sheet that feeds through is billed.

Staples fax prices per page in 2026

The table below shows typical Staples fax prices per page for 2026. Your store may be a few cents higher or lower.

Fax type	First page	Each extra page	10-page total
Staples, local US	about $1.79	about $1.59	about $16.10
Staples, long-distance US	about $2.39	about $2.19	about $22.10
Staples, international	about $5.99	about $3.99	about $41.90
Staples, receiving (where offered)	about $1.00	about $1.00	about $10.00
Faxend Basic (US, from your phone)	$4.99 per fax	included up to 10 pages	$4.99

Two details catch people out. First, "local" and "long distance" depend on the area code you dial. Distance on a map does not matter. Second, ask staff how they bill a busy signal or a partial send before you start.

Staples tends to sit slightly above Office Depot on price and close to FedEx Office. For a side-by-side view, see the FedEx Office fax price per page and the UPS Store fax cost breakdown.

Taxes are added on top at most stores. A long fax can also take a while to transmit, so plan for a short wait at the counter.

What a 10-page fax costs at Staples vs. Faxend

A 10-page local fax at Staples costs about $16.10, while the same fax through Faxend Basic costs $4.99. The gap comes from per-page billing. Every extra page adds roughly $1.59 at the counter.

Here is the math for a local send. The first page is $1.79. Nine more pages at $1.59 add $14.31. The total is $16.10 before tax.

A long-distance send moves the numbers up. Page one is $2.39, and nine more pages at $2.19 add $19.71. That brings the total to about $22.10.

Faxend Basic is a one-time $4.99 payment that covers up to 10 pages. It needs no account, and the credit stays valid for 30 days. For a 10-page document, you save between about $11 and $17.

Short faxes are a closer call. A single local page at Staples costs about $1.79, which beats $4.99. Three local pages come to about $4.97, almost the same price. From four pages on, the phone option costs less.

People who fax often should compare plans, not single sends. Our look at pay-per-fax services and what you actually pay walks through the break-even points.

How to fax at Staples, step by step

To fax at Staples, bring your pages and the recipient's fax number to the Print & Marketing counter. Then send at the self-serve station or ask an associate to send it for you. A short document takes about 10 minutes.

If the line is busy, most fax machines retry on their own a few times. When the send still fails, ask staff whether you were charged. Then try again later or switch to another method.

A few habits make the visit faster. Count your pages before you arrive, so the total on the screen makes sense. Bring a photo ID if the recipient may call to confirm who sent the fax. Keep the recipient's phone number handy in case you need to check that the pages arrived.

Some offices only accept faxes during business hours. If your fax goes to a court, clinic, or benefits office, call them after the send. A quick check confirms the pages reached the right desk.

Bring a backup plan for deadlines. If a government office or clinic line stays busy, you may not want to wait in the store.

Can you receive a fax at Staples?

Some Staples stores can receive a fax for about $1.00 per page, but many locations no longer offer it. Call your store first and ask for its fax number.

When the service is available, the sender dials the store's fax line. The cover sheet must show your name and phone number. Staff print the pages and hold them at the counter until you arrive.

The weak spots are timing and privacy. Your pages may sit in a shared tray for hours. If the sender leaves your name off, staff may not know who the fax belongs to.

A personal fax number avoids those problems. Some online fax plans include a dedicated inbound number. Incoming faxes then arrive on your phone instead of a store printer.

If you only need to receive one document, ask the sender whether email or an upload portal is an option. Many offices that fax by habit can also send a secure link. That saves you the trip and the per-page fee.

When the sender can only fax, give them the store number and your full name in writing. Ask them to put your phone number on the cover sheet as well. Staff can then call you when the pages arrive.

Does Staples send international faxes?

Yes, most Staples stores send international faxes, usually starting near $5.99 per page. Later pages are often cheaper, at about $3.99 each.

The dialing format matters more than the price. From the US, you dial 011, then the country code, then the local number. Many countries drop their leading zero in this format. Staff can help if the machine asks for a prefix.

A 10-page fax to Europe can cost around $40 at the counter. This is where an online service saves the most money. Faxend sends to more than 120 countries, so the same pages can go out from your phone.

Time zones matter too. A fax sent at noon in Ohio arrives in the evening in Germany. Office machines abroad usually still accept it, but nobody may read it until the next morning.

Is faxing at Staples safe for medical or tax papers?

Faxing at Staples works for most paperwork, but you give up some control over sensitive pages. Staff may handle your documents. Transmission reports can end up in shared trays.

A retail print counter is generally not a covered entity under the HIPAA Privacy Rule. That rule governs how providers, health plans, and their partners handle records. It does not cover a store sending pages you bring in yourself.

Tax forms deserve the same care. They often carry Social Security numbers and income details. If you fax a tax form from a store, take every page and the report with you when you leave.

Sending from your phone keeps the originals in your hands. Faxend encrypts files with AES-256 in transit and at rest. Every plan is HIPAA-ready, and a BAA is available for practices that need one.

When Staples makes sense, and when your phone is better

Staples makes sense when you have paper that must go out today and no way to scan it. It also helps when you need to print the pages first.

Your phone is usually the better choice for anything over three pages. It also wins after hours, because print counters often close before the store does.

Online fax services reach regular fax machines through the phone network, often using a protocol called T.38. The receiving machine cannot tell the difference. A fax from your phone lands on a hospital or agency machine like any other.

To send from an iPhone, scan the pages with the camera, add the number, and pay once. The Faxend app on the App Store delivers a single page in about 30 to 60 seconds. You can also use the web version at faxend.com/send from any browser.

Current plan details are on the Faxend pricing page. If you fax more than a few times a month, a plan will cost less than repeat store visits.

Frequently asked questions

Does Staples still offer fax service in 2026?

Yes, most Staples stores with a Print & Marketing counter still send faxes. Hours and self-serve options vary, so call your store before you go.

How much does Staples charge to fax 10 pages?

A 10-page local US fax costs about $16.10 at Staples, and a long-distance one about $22.10, before tax. Exact prices depend on the store.

Can I skip the store and fax from my phone instead?

Faxend sends a fax from a camera scan on your iPhone, so there is no trip to Staples. Up to 10 pages costs $4.99 once, with no account needed.

Does Staples give you a fax cover sheet?

Many stores keep blank cover sheets at the counter, sometimes for a small fee. You can also fill one in at home and print it with your pages.

Can I receive a fax at Staples?

Some stores receive faxes for about $1.00 per page, but many no longer offer it. Ask your store for its fax number and whether it holds incoming pages.

Is it safe to fax medical records at Staples?

It works, but your pages pass through a shared space. Take every page and the confirmation sheet with you, or use an encrypted service from your phone.