Free Fax Cover Sheet Template: Printable PDF, Word & Online Generator

What to put on a fax cover sheet

• Recipient: name, department or office, and fax number.
• Sender: your name and a phone or fax number where you can be reached.
• Date and page count: the total number of pages including the cover sheet, so the recipient can tell if anything is missing.
• Subject and a short message: what the documents are and what you need the recipient to do.
• Confidentiality notice: for medical, legal, financial or personal information.

Which template to use

• Standard: everyday business and personal faxes, such as contracts, applications or forms.
• Confidential: adds a notice asking anyone who receives the fax by mistake to notify you and destroy it.
• Medical: adds a notice for protected health information, for referrals, records requests and prescriptions. See also how to fax a doctor referral.
• Urgent: a bold URGENT header, a reply-by line and the Urgent box ticked, so the fax is handed over right away.
• Business: company and CC lines plus Urgent, For review, Please comment and Please reply boxes.
• Personal: a simple sheet with a short note that the fax is meant only for the person named on it.
• Legal: firm and matter or case number lines with an attorney-client privilege notice.
• IRS: use our IRS fax cover sheet template, which lists the fields the IRS expects and the right IRS fax numbers.

How to send your cover sheet with the fax

1. Download the cover sheet PDF above, or fill in a Word or blank PDF template.
2. Open faxend.com/send on your phone or computer.
3. Upload the cover sheet first, then your document (PDF, JPEG or PNG).
4. Enter the recipient fax number and send. You get a delivery confirmation when the fax arrives.

Sending from an iPhone? Follow our guide on how to send a fax from iPhone. Need a fax machine instead? See fax services near me.

Frequently asked questions

Do I need a fax cover sheet?

Not always, but most offices expect one. A cover sheet tells the recipient who the fax is for, who sent it and how many pages to expect, and many medical, legal and government offices use it to route incoming faxes.

What should a fax cover sheet include?

The sender's name and fax or phone number, the recipient's name and fax number, the date, the number of pages including the cover sheet, a subject line, and a short message. For sensitive documents, add a confidentiality notice.

Is there a free fax cover sheet I can print?

Yes. Download any blank PDF template on this page and print it, or fill in the form above and download a ready-to-print PDF. Both are free and need no account.

Can I fill in a fax cover sheet online?

Yes. Type the details into the form on this page, check the full page preview, then download the PDF or print it. Everything stays in your browser, so nothing you type is uploaded.

How do I make a fax cover sheet in Word or Google Docs?

Download a Word (.docx) template from this page and open it in Microsoft Word, Apple Pages or Google Docs (in Google Docs: File > Open > Upload). Replace the text in [brackets], then save it as a PDF and send it as the first page of your fax.

Do I need a cover sheet when faxing the IRS?

It is a good idea. A cover sheet with your name, the form or notice number and the page count helps the IRS match the fax to your file. See our IRS fax cover sheet template for the fields to include and the right IRS fax numbers.

Does the page count include the cover sheet?

Usually yes. Most offices expect the total number of pages including the cover sheet, so the recipient can check that nothing is missing.

Do I need a cover sheet for medical records?

Most clinics and hospitals expect one with a confidentiality notice, because protected health information must reach the right person. Use the Medical template, and confirm the fax number before sending.